case study

Mega Media Company Saves Millions

A large media company with several offices across the country experienced rapid growth over a short period of time and utilized Freelancers to keep pace with business needs. As the company prospered, engaging hundreds of contingent workers resulted in decentralized Freelancer engagement and inconsistencies in contracts, payments, and invoicing, which was further complicated by using multiple agencies and inconsistent worker classification methods. By working with Atrium, the company streamlined these processes.

the challenge

A large media company with several offices across the country experienced rapid growth over a short period of time and as many companies do, utilized Freelancers to keep pace with business needs. As the company prospered, engaging hundreds of contingent workers resulted in decentralized Freelancer engagement, as well as inconsistencies in contracts, payments and invoicing. The situation was further complicated by the use of multiple agencies and inconsistent worker classification methods. Reconciling reporting from disparate sources was time consuming, causing an inability to leverage real time business intelligence.

Case Study: Mega Media Company Saves Millions

Industry: Media

Service(s) Offered: IC Compliance & Employer of Recording (EOR) Payrolling Services

Atrium helped to streamline:

– Worker Classification

– Onboarding

– Payments

– Vendor Management

– Reporting

– Invoicing

our phased approach

One

The Atrium tenured solution design team analyzed the Freelancer population using a proven evaluation process.

two

Following comprehensive change management and training for managers, Atrium became the Employer of Record (W-2) for hundreds of Freelancers, providing a single source for data, a consistent process and substantial cost savings.

three

Qualified Freelancers became subcontractors of Atrium; with the Atrium program managing contracts and invoice processing, the client had more bandwidth to focus on strategic initiatives.

our dedicated atrium team manages:

onboarding

offboarding

paid holiday time

paid sick time

tracking & reporting

weekly payroll

aca compliance

benefits eligibility

employee relations

the solution

During the evaluation process, Atrium uncovered agencies over-charging staffing fees; in one particularly surprising example, an agency was charging a fee more than 20% over the industry average.

These findings, in addition to Atrium’s more competitive Payrolling fees, led to cost savings of over $700k in the first year of partnership alone. The Atrium program also offered a myriad of program benefits, including a consistent new hire process, attractive employee benefits, consolidated timekeeping, billing and reporting. With accurate data driving business decisions, the client’s finance team was able to forecast costs and make meaningful recommendations to the business.

Atrium restructured a fractured ecosystem to a one-stop shop; all locations now request, compensate, and classify Freelancers in the same way, ensuring efficiency, compliance and risk mitigation. By assuming management of the pre-identified contingent talent population, Atrium relieved the HR and Payroll teams of an enormous administrative burden. A service-oriented, cost-effective approach created a best-in-class employer experience for Freelancers and allowed the client to focus on continued growth.